Once your template is built, you’re ready to schedule a live session. This article takes you through the steps you need to follow to create the session for your assessment days or live interviews.
1. Creating your live session
2. Understanding session placeholders
3. Populating Placeholders & Managing Participants
4. Adjusting Individual Candidate Timings
5. Editing & Finalising a DAC Session
6. Final Checks Before Submission
Creating your live session
Step 1: Start Scheduling
Click Schedule
Select Create a New DAC Session
Step 2: Select Your Template
Choose your DAC template from the dropdown list.
Next:
Select the date
Select the start time
Remember:
The timings inside your template will automatically adjust based on the start time you choose.
Step 3: Rename the Session (Optional)
The template name will automatically pull through as the session name.
You can rename it if needed.
This is especially useful if:
You are running the same template twice in one day
For example: Morning Session and Afternoon Session
If no changes are required, simply leave the default name.
Step 4: Select Virtual Meeting Room Type
Choose the meeting room type from the dropdown.
You may see:
Whereby (integrated meeting room provider)
Microsoft Teams (if integration is enabled)
N/A (if the session is face-to-face)
This selection determines how virtual rooms will be created for the session.
Step 5: If the Session Is Face-to-Face
If you select N/A, you can:
Enter the location
Add any relevant notes
Step 6: Create Session
Click Create Session.
You will now be taken to the scheduling screen, where you can populate placeholders.
Understanding session placeholders
Placeholders define which slots throughout the day candidates and assessors will join. For more detailed information on placeholders, see Understanding DAC Event Groups and Placeholders.
Placeholder numbers
Placeholder numbers run throughout the template.
If you assign someone to:
Candidate #1
They will automatically appear in every Candidate #1 placeholder across the full schedule.
The same applies to assessors.
Filling placeholders
When you initially create your live session, you may have some placeholders that are not required and remain empty. These won't stop you from validating your session and can be helpful to allow flexibility in your session either ahead of the assessment day or during the session itself.
This is helpful if:
You are still confirming attendance
You want flexibility to add people later
You need to manage candidate drop out or changes to assessor flexibility on the day
💡 You can add extra placeholders into your schedule template during setup to make your scheduling approach more flexible
Populating Placeholders & Managing Participants
Once your session is created, you will see:
The full template running order
All candidate and assessor placeholders
Now you can begin assigning people.
Assigning Candidates or Assessors
To populate a placeholder:
Click on the placeholder
Start typing the candidate or assessor’s name or email address
Select them from the list
Repeat this for all required placeholders.
Adjusting Individual Candidate Timings
Before validating, consider:
Does anyone require a reasonable adjustment?
Has a candidate said they can only arrive later?
Does someone need an early finish?
To adjust timings:
Click the clock icon next to the candidate’s group
Edit their start or end time
This allows individual timing flexibility without impacting the full schedule.
Editing & Finalising a DAC Session
Before submitting your session, you can still make changes.
Editing an Event
If you need to edit an exercise or break:
Click the pencil icon
You will see the same options available during template setup, including:
Virtual meeting room settings
Lock rooms
Separate room for each group
Timings
Removing Virtual Rooms
If you no longer need a virtual meeting room:
Edit the event
Deselect the virtual meeting room option
Removing an Entire Event
If required, you can remove a whole event using the X.
However, remember:
You can validate a schedule with empty placeholders.
It is often better to leave events in place and return later if needed.
Final Checks Before Submission
✔ Required candidates and assessors assigned
✔ Timings adjusted where necessary
✔ Meeting room type correct
✔ Location added (if face-to-face)
✔ Any spare placeholders intentionally left blank
Once you've completed these final steps you'll be ready to click 'Validate and Submit DAC Session'. Your session is now booked.
💡 This structure keeps scheduling clear, practical, and easy to follow — separating setup, population, and finalisation into manageable guides.